3.Choose The Mail Format
5. Click New
6.Enter The Name of Signature
7. Click Next
9. Click Finish
10. OK
2. In the TO box, type the name of the recipient. It should take this form: comments@learnthenet.com. Make sure you enter the address correctly or the message will return to you.
You can send a message to more than one person by entering multiple addresses. Just put a semicolon (;) between each address.
You can also send a copies (Cc:)and blind copies (Bcc:) to multiple addresses.
3. Type the subject of the e-mail
4. Write your message in the message window. You can also copy text from a word processing program and paste it into the window.
5. Click on the Send icon or select Send from the File menu.
Internet e-mail addresses typically have two main parts: the user name and the domain name.
Here's an example:
professor@learnthenet.com
professor is the user name and refers to the recipient's mailbox. After the @ sign comes learnthenet, the host name, also called the domain name. This refers to the mail server, the Computer where the recipient has an electronic mailbox. It's usually the name of a company or organization.
The end of the domain name consists of a dot (".") followed by three or more letters (such as .com and .gov) that indicate the top-level domain (TLD). This part of the domain name indicates the type of organization or the country where the host server is located.
These top-level domains are currently in use:
.aero--For the air-transport industry
.biz--Reserved for businesses
.com--For businesses, commercial enterprises, or online services like America Online. Most companies use this extension.
.coop--Reserved for cooperatives
.edu--For educational institutions and universities
.gov--Reserved for
.info--For all uses
.int--For organizations established by international treaties
.mil--For the
.museum--For use by museums
.name--For use by individuals
.net--For networks; usually reserved for organizations such as Internet service providers
.org--For non-commercial organizations
.pro--For use by professionals, such as attorneys and physicians
More information about top-level domains is available at the website of ICANN, the organization that administers TLDs.
For e-mail addresses outside of the
For a fascinating history of the now ubiquitous @ sign, read "Where It's At."
The header contains the name and e-mail address of the recipient, the name and e-mail address of anyone who is being copied, and the subject of the message.
Some e-mail programs also display your name and e-mail address and the date of the message.
The body contains the message itself.
What is e-mail? In its simplest form, e-mail is an electronic message sent from one device to another. While most messages go from computer to computer, e-mail can also be sent and received by mobile phones, PDAs and other portable devices. With e-mail, you can send and receive personal and business-related messages with attachments, such as photos or formatted documents. You can also send music, video clips and software programs.
Let's say you have a small business with sales reps working around the country. How do you communicate without running up a huge phone bill? Or what about keeping in touch with far-flung family members? E-mail is the way to go. It's no wonder e-mail has become the Internet’s most popular service.
Just as a letter makes stops at different postal stations along the way to its final destination, e-mail passes from one computer, known as a mail server, to another as it travels over the Internet. Once it arrives at the destination mail server, it's stored in an electronic mailbox until the recipient retrieves it. This whole process can take seconds, allowing you to quickly communicate with people around the world at any time of the day or night.
To receive e-mail, you need an account on a mail server. This is similar to having a postal box where you receive letters. One advantage over regular mail is that you can retrieve your e-mail from any location on earth, provide that you have Internet access. Once you connect to your mail server, you download your messages to your computer or wireless device, or read them online
To send e-mail, you need a connection to the Internet and access to a mail server that forwards your mail. The standard protocol used for sending Internet e-mail is called SMTP, short for Simple Mail Transfer Protocol. It works in conjunction with POP--Post Office Protocol--servers. Almost all Internet service providers and all major online services offer at least one e-mail address with every account.
When you send an e-mail message, your computer routes it to an SMTP server. The server looks at the e-mail address (similar to the address on an envelope), then forwards it to the recipient's mail server, where it's stored until the addressee retrieves it. You can send e-mail anywhere in the world to anyone who has an e-mail address.
Short for electronic mail, the transmission of messages over communications networks. The messages can be notes entered from the keyboard or electronic files stored on disk. Most mainframes, minicomputers, and computer networks have an e-mail system. Some electronic-mail systems are confined to a single computer system or network, but others have gateways to other computer systems, enabling users to send electronic mail anywhere in the world. Companies that are fully computerized make extensive use of e-mail because it is fast, flexible, and reliable.
Most e-mail systems include a rudimentary text editor for composing messages, but many allow you to edit your messages using any editor you want. You then send the message to the recipient by specifying the recipient's address. You can also send the same message to several users at once. This is called broadcasting.
Sent messages are stored in electronic mailboxes until the recipient fetches them. To see if you have any mail, you may have to check your electronic mailbox periodically, although many systems alert you when mail is received. After reading your mail, you can store it in a text file, forward it to other users, or delete it. Copies of memos can be printed out on a printer if you want a paper copy.
All online services and Internet Service Providers (ISPs) offer e-mail, and most also support gateways so that you can exchange mail with users of other systems. Usually, it takes only a few seconds or minutes for mail to arrive at its destination. This is a particularly effective way to communicate with a group because you can broadcast a message or document to everyone in the group at once.
Although different e-mail systems use different formats, there are some emerging standards that are making it possible for users on all systems to exchange messages. In the PC world, an important e-mail standard is MAPI. The CCITT standards organization has developed the X.400 standard, which attempts to provide a universal way of addressing messages. To date, though, the de facto addressing standard is the one used by the Internet system because almost all e-mail systems have an Internet gateway.
